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CALL TO ORDER: Mayor Bill Wells |
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| ROLL CALL: City Clerk Angela Aguirre |
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| PLEDGE OF ALLEGIANCE TO FLAG AND MOMENT OF SILENCE |
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| POSTINGS: The City Clerk posted Orders of Adjournment of the August 14, 2018, meetings and the Agenda of the September 11, 2018, meeting in accordance to State Law, Council and Housing Authority Policy. |
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PRESENTATIONS:
Presentation: Certificate of Appreciation - Kathy Pillman
Presentation: Waste Free San Diego - I Love a Clean San Diego
Proclamation: National Preparedness Month |
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AGENDA CHANGES: |
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CONSENT ITEMS:
| Consent Items are routine matters enacted by one motion according to the RECOMMENDATION listed below. With the concurrence of the City Council, a Council Member or person in attendance may request discussion of a Consent Item at this time. |
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1. |
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Minutes of the City Council and Housing Authority Meeting Click to View |
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RECOMMENDATION: |
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That the City Council and Housing Authority approves Minutes of the August 14, 2018, meetings of the El Cajon City Council and Housing Authority. |
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2. |
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Warrants
RECOMMENDATION:
That the City Council approves payment of Warrants as submitted by the Finance Department. |
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Approval of Reading Ordinances by Title Only
RECOMMENDATION:
That the City Council approves the reading by title and waive the reading in full of all Ordinances on the Agenda. |
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4. |
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Fiscal Year 2018/2019 Youth League Utility Support Recommendation Click to View |
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RECOMMENDATION: |
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That the City Council approves the Recreation Council recommendation to provide utility support, in the amount of $2,300 per league, to eight Executive Member youth leagues. |
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5. |
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Conflict of Interest Code - Biennial Review Click to View |
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RECOMMENDATION: |
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That the City Council adopts the next RESOLUTION, in order, approving changes to the designated employee and official positions required to be filed under the City’s Conflict of Interest Code. |
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6. |
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2017 Assistance to Firefighters Grant Click to View |
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RECOMMENDATION: |
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That the City Council authorizes the City Manager or designee to execute grant documents and agreements necessary for the Assistance to Firefighters Grant (AFG) on behalf of the City of El Cajon. |
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7. |
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United States DOJ Fiscal Year 2018 Justice Assistance Grant (JAG) Application Click to View |
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RECOMMENDATION: |
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That the City Council receives the FY 2018 JAG application as an informational item, as required by the FY 2018 Justice Assistance Grant (JAG) application. If the Police Department is awarded the JAG grant funds, City Council action will be needed to accept and appropriate the grant. |
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8. |
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Amendment to the Professional Services Agreement with Harris & Associates, Inc. for Engineering, Design, and Environmental Services for Phase II of the Broadway Earthen Channel Repairs Project Click to View |
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RECOMMENDATION: |
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That the City Council authorizes the City Manager to negotiate and execute an amendment to the existing Professional Services Agreement with Harris & Associates, Inc. for Engineering, Design, and Environmental Services for Phase II of the Broadway Earthen Channel Repairs (Project), in the not-to-exceed amount of $325,000 for a two (2)-year term. |
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2018-2019 Office of Traffic Safety (OTS) Selective Traffic Enforcement Program (STEP) Grant Click to View |
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RECOMMENDATION: |
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That the City Council:
- Authorizes the City Manager or his designee to accept the California Office of Traffic Safety STEP Grant in the amount of $118,193 and to execute any grant documents and agreements necessary for the receipt and use of these funds.
- Appropriates the California Office of Traffic Safety STEP Grant funds in the amount of $90,793 for overtime, $2,500 for training and travel, $24,900 for supplies, services and equipment for a total grant award of $118,193.
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10. |
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Disposal of Retired Property Click to View |
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RECOMMENDATION: |
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That the City Council declares the listed property retired and authorizes disposal in accordance with policy. |
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Contract Amendment for Portable Restroom Service at Wells Park Click to View |
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RECOMMENDATION: |
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That the City Council authorizes the increase of Purchase Order No. 93419, Diamond Environmental Services, LLC (DES), for weekly portable restroom services at Wells Park, 1153 E. Madison Avenue, El Cajon, CA 92020, in the amount of $12,000. |
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12. |
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Award of Bid No. 013-19 – Computer Equipment Click to View |
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RECOMMENDATION: |
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That the City Council adopts the next resolution, in order, awarding the bid to the lowest responsive, responsible bidder, Hypertec USA, Inc. in the amount of $153,634.80. |
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13. |
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Purchase of Asphalt Road Maintenance Materials Click to View |
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RECOMMENDATION: |
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That the City Council adopts the next resolution, in order, to authorize the Purchasing Agent, in accordance with Municipal Code 3.20.010.C.6, to execute a split purchase agreement with Vulcan Materials Company and Superior Ready Mix Concrete, LP for the purchase of asphalt road maintenance materials in the estimated amount of $38,000. |
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14. |
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First Quarter Budget Amendments for Fiscal Year 2018-19 Click to View |
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RECOMMENDATION: |
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That the City Council:
- Appropriates carry-over funding of $4,359,598 from previously approved Capital Improvement Projects, capital outlay requests, and programs, to be expended in Fiscal Year 2018-19;
- Authorizes the proposed personnel changes detailed in this report;
- Increases or modifies Fiscal Year 2018-19 appropriations in the net amount of $136,234 for additional needs as detailed in this report; and
- Authorizes the proposed capital expenditures detailed in this report.
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15. |
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Annual Investment Policy Update Click to View |
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RECOMMENDATION: |
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That the City Council and Housing Authority, respectively, adopts the next Resolutions, in order, adopting City of El Cajon Investment Policy and delegating investment authorities to the Director of Finance/Treasurer. |
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16. |
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Community Event in the Right-of-Way: HauntFest Click to View |
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RECOMMENDATION: |
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That the City Council approves the use of the public right-of-way for the 7th Annual Haunt Fest. |
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PUBLIC COMMENT:
| At this time, any person may address a matter within the jurisdiction of the City Council and Housing Authority that is not on the Agenda. Comments relating to items on today’s docket are to be taken at the time the item is heard. State law prohibits discussion or action on items not on the Agenda; however, Council and Housing Authority Members may briefly respond to statements or questions. An item may be placed on a future Agenda. |
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WRITTEN COMMUNICATIONS: |
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| PUBLIC HEARINGS: |
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17. |
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Vacation of Sewer Easements at Parkway Plaza Click to View |
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RECOMMENDATION: |
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That the City Council:
- Opens the Public Hearing and receives testimony;
- Closes the Public Hearing; and
- Adopts the next resolution in order to vacate the sewer easements at Parkway Plaza as a result of construction of the Johnson Avenue Sewer Relief Project - Phase II (JASRP-II).
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| ADMINISTRATIVE REPORTS: |
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18. |
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Appeal - Administrative Hearing - 1416 Holdings, Inc. - Denial of Special Operation License for Police Department Tow Rotation List Click to View |
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RECOMMENDATION: |
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That the City Council conducts the Administrative Hearing; reviews documents submitted; receives testimony from witnesses who have been identified on each party’s list; and determines whether the denial of the special operation license application submitted by 1416 Holdings, Inc. (Alicia Lopez) to be added to the El Cajon Police Department ("ECPD") tow rotation list should be upheld or reversed. |
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19. |
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Dockless Bicycles Click to View |
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RECOMMENDATION: |
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That the City Council receives the report and considers providing direction to staff based on the recommendations of the report. |
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20. |
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Release Balance of Civil Penalties Held in Abeyance for Valley Motel - 585 North Mollison Avenue Click to View |
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RECOMMENDATION: |
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That the City Council:
- Releases $44,993 in established civil penalties held in abeyance for the Valley Motel at 585 North Mollison Avenue, and
- Directs staff to release the Notice of Restriction previously filed against the property.
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| COMMISSION REPORTS: |
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ACTIVITIES REPORTS/COMMENTS OF MAYOR WELLS:
SANDAG (San Diego Association of Governments); League of California Cities, San Diego Division; Heartland Fire Training JPA - Alternate; Indian Gaming Local Community Benefit Committee; LAFCO. |
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21. |
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COUNCIL ACTIVITIES REPORTS/COMMENTS Click to View |
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22. |
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LEGISLATIVE REPORT |
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ACTIVITIES REPORTS/COMMENTS OF COUNCILMEMBERS: |
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23. |
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MAYOR PRO TEM GARY KENDRICK
Heartland Communications JPA; Heartland Fire Training JPA. Click to View |
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24. |
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COUNCILMEMBER BOB MCCLELLAN
MTS (Metropolitan Transit System Board); Harry Griffen Park Joint Steering Committee; Heartland Communications JPA - Alternate. Click to View |
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25. |
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COUNCILMEMBER BEN KALASHO
East County Economic Development Council – Alternate; METRO Commission/Wastewater JPA; Indian Gaming Local Community Benefit Committee – Alternate. Click to View |
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26. |
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El Cajon School Supply Drive Click to View |
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RECOMMENDATION: |
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Authorizes me to organize a backpack event relying on the model of SMOAC in Santee whereby school supplies including, folders, pens, pencils, notebooks and other supplies are collected by donation at the El Cajon Library over a set date and time (TBA).
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27. |
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COUNCILMEMBER STEVE GOBLE
SANDAG – Alternate; SANDAG Public Safety Committee – Alternate; Chamber of Commerce – Government Affairs; MTS (Metropolitan Transit System Board) – Alternate; East County Economic Development Council; METRO Commission/Wastewater JPA - Alternate. Click to View |
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28. |
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Reducing Unnecessary 911 Calls Click to View |
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RECOMMENDATION: |
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That the City Council directs staff to investigate educational opportunities and strategies to reduce unnecessary 911 calls. After the investigation is complete, I recommend that the City Council directs staff to provide a presentation to the City Council for further discussion and direction. |
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| JOINT COUNCILMEMBER REPORTS: |
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| GENERAL INFORMATION ITEMS FOR DISCUSSION: |
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| ORDINANCES: FIRST READING |
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| ORDINANCES: SECOND READING AND ADOPTION |
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CLOSED SESSIONS: |
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29. |
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Closed Session - Conference with Legal Counsel - Existing Litigation - pursuant to paragraph (1) of subdivision (d) of Government Code section 54956.9.
Christine Greer vs. City of El Cajon, et al.
San Diego Superior Court Case No. 37-2016-00027133-CU-OE-CTL Click to View |
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30. |
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Closed Session - Conference with Legal Counsel - Existing Litigation - pursuant to paragraph (1) of subdivision (d) of Government Code Section 54956.9
City of El Cajon vs. ASSCS, LLC; Cloud 9 Wellness Center, Inc.; and Does 1 through 50, inclusive
San Diego Superior Court Case No. 37-2018-00012001-CU-OR-CTL Click to View |
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ADJOURNMENT: The Regular Joint Meeting of the El Cajon City Council and El Cajon Housing Authority held this 11th day of September 2018, is adjourned to Tuesday, September 25th, 2018, at 3:00 p.m. |
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